Keeping an efficient and productive schedule is the cornerstone of any successful business and working person. Here are some helpful and easy-to-remember tips on ways to optimize your time management in the workplace.
Tip 1: Have a proactive strategy for achieving your work
First is to have a proactive strategy for achieving your work. This means sitting down prior to your workday, project, or meetings, and brainstorming a game plan that will allow you for optimum output and efficiency in meeting your soon-to-be-set goals. Writing down a list of your items of importance is a great way to start a proactive strategy. Once your list is complete, begin to strategize on the best way to meet each goal, and then establish a tentative timeline to reach every goal. Remember that depending upon your work, you may need to allow malleability in the plan to account for possible x-factors which through your plan off course. Having a plan B in case of unforeseen happenings is a great way to make sure that come hell or high water, you are able to keep yourself efficient and effective.
Tip 2: Assemble a proper team
Remember to assemble the proper team and alert all those who must know of your proactive plan. The perfect plan does not do anyone any good if you forget to inform those who need to know. Make sure that those who must know also understand why they are doing what they are doing. Knowing why tasks must be done in a particular order helps everyone feel included in the plan and thus each will likely work more efficiently. Allowing others to know of the plan also gives them an opportunity to inform you of any oversight that may have occurred. This collective information sharing will allow you to better set your plan and solidify its validity.
Tip 3: Keep a tidy workspace
Keeping a tidy workspace and work environment always optimizes workplace efficiency. Clutter in any setting causes delays in the workplace and in project completion. Just like your plans, items and props should be set in planned positions to allow for easy access and usability.
Tip 4: Have mandatory breaks
Finally, an oft forgotten rule of thumb to optimize efficiency is the mandatory break. Yes, sometimes stopping work for a short (even extended period) may be just the thing you, your workers, or your company needs to optimize quality work. Running yourself or others into the ground causes delays due to exhaustion, frustration, and general anger. Setting mandatory, and sometimes even impromptu, breaks will alleviate stress and exhaustion and allow for reinvigorated work when one returns.
We have all had that feeling at work, wherein we feel there is just not enough time in the workday, the workweek, or time before the deadline. There is almost no worse feeling than the pressure of feeling as if you are behind on your work or not sure that you have the ability or skill to finish the job. When I begin to feel this way, I realize it is time to sit down and go back to the basics of what helps me manage my time at work a bit more effectively
Tip 5: Organise and prioritise your work
As a writer, there are specific tactics and tricks I can use to make sure my work time is efficiently utilized. There is a consistent stream of deadlines that need to be met and it can sometimes feel daunting, just as in any task position. First-and-foremost, I must make sure that I spend as little time as possible asking questions I should already know the answers to. For me to do this properly, I must take a moment before any project work is done and catalogue all the possible questions I may have regarding the task. Once I have all my questions in order, I can seek to obtain the proper answers to each. It is important for me to think ahead and predict what follow-up questions may arise from the answer I receive as well. Doing so will save valuable time as you can work consistently without having to stop to ask more questions later.
Creating a task list is also a great way to make sure I know exactly what I am and will be doing at any given time. Strategizing ahead when possible and adding the approximate finish time of each item (or in other words creating mini-deadlines), also helps structure my tasks properly. I find it is always important to set mandated breaks into my schedule as well, as then I will not consistently waste time taking mini-breaks. With mandated breaks and stop times, I can focus wholly on my work until the break time arrives.
Tip 6:Keep away distractions
I find it is always important to remove myself from any person or area that I know will be a consistent distraction. TVs, Radios, websites, and individuals you thoroughly enjoy talking simply will not do when you are trying to complete a project.
Perhaps the most difficult part of any time management scheme is sticking to one’s guns, be it the planning phase, action phase, or simply the consistent want to give into distractions. Giving yourself incentives like small rewards for reaching milestones under your mini-deadlines can help push you to strive to achieve. Self-imposed punishment rarely works as well as incentivization, as usually such a process only breeds more failure. Incentivizing instead tells you that you not only did well to complete the milestone or project, but also rewards you for planning well and not giving up during the process.
Whether your work is writing or composing, inventing or creating, or specific task oriented, time management is going to be an important aspect to success and planning with incentivization is quite often the best way to achieve your goals efficiently.
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